Privacy Policy

Effective Date: June 2026

1. Commitment to Privacy and Legality

AgriCape People Partners (Pty) Ltd (“we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and integrity of all personal information processed on our platforms. This Privacy Policy outlines our data processing practices in strict accordance with the South African Protection of Personal Information Act, No. 4 of 2013 (POPIA)* and its associated regulations.

As a premier human resources, productivity optimization, and organizational governance consultancy, we act as the *Responsible Party* for personal information collected via https://agricape.co.za.

2. The 8 Conditions of Lawful Processing

In compliance with Chapter 3 of POPIA, we strictly observe all foundational conditions of data protection:

• Accountability: We maintain full responsibility for the lawful processing of data entrusted to us.
• Processing Limitation: Personal information is collected lawfully, transparently, and minimally based on explicit consent or operational necessity.
• Purpose Specification: Data is collected for explicitly defined, legitimate purposes relating to our professional consulting service pillars.
• Further Processing Limitation: Collected data will never be processed for secondary purposes incompatible with the original intent without explicit fresh consent.
• Information Quality: We take reasonably practicable steps to ensure that personal information remains accurate, complete, and updated.
• Openness: This policy serves to maintain complete transparency regarding our identity, the specific data we hold, and why we process it.
• Security Safeguards: We secure data integrity using robust technical, administrative, and cloud infrastructure protections.
• Data Subject Participation: We provide clear, unhindered pathways for individuals to access, amend, or request the deletion of their personal information.

3. Information We Collect and Process

We only collect personal information that is strictly necessary to deliver our strategic workforce advisory services and corporate insights:

• Consultation Inquiries: Name, job title, corporate email address, contact number, and commercial agricultural operation details (such as farm or packing facility name/location).
• Insights and Newsletter Subscriptions: Email addresses provided voluntarily to receive legislative updates, industry alerts, and statutory human resource insights.
• Digital Analytics and Cookies: Minimal online identifiers, browser specifications, and usage patterns captured via secure cookies to optimize website performance.

4. Purpose and Use of Collected Information

Your personal data is utilized exclusively to:

• Review, respond to, and process corporate consultation requests.
• Deliver localized on-farm operational insights, productivity strategies, and critical regulatory compliance alerts.
• Maintain efficient communication and administer contractually executed consultancy agreements.
• Ensure our digital interfaces are secure, stable, and highly responsive.

5. Information Security and Third-Party Operators

We implement stringent administrative and technological security measures—including secure SSL encryption protocol (https://) and multi-factor authentication protocols—to protect personal data against unauthorized disclosure, loss, or access.

To run a modern, secure consultancy, we utilize trusted, secure third-party Operators to store and process data. This includes secure cloud storage (Microsoft OneDrive) and cloud financial management ecosystems (Xero). We ensure all processing partners maintain rigorous security standards substantially similar to our own.

6. Cross-Border Data Transfers

In delivering seamless cloud-backed advisory infrastructure, personal information may occasionally be transferred to, and securely stored on, servers located outside the borders of South Africa. In accordance with Section 72 of POPIA, we guarantee that any international cloud service provider utilized by the firm is bound by binding corporate rules or data protection laws that offer an equivalent or superior level of protection to that provided under POPIA.

7. Retaining Your Data

We do not retain personal information longer than is strictly necessary to achieve the original purpose for which it was collected, unless a longer retention period is mandated by South African statutory laws, labor relations determinations, or contract execution. Once the retention window expires, data is permanently destroyed, deleted, or de-identified.

8. Your Statutory Rights as a Data Subject

You hold complete authority over your personal information. In accordance with the latest guidelines issued by the Information Regulator, you may exercise the following rights through any clear, written channel without strict reliance on rigid, prescribed forms:

• Right to Access: Request confirmation and a breakdown of the specific personal data we hold regarding you.
• Right to Correction: Request the immediate update, rectification, or correction of inaccurate, misleading, or outdated records.
• Right to Objection/Deletion: Object to data processing or request the absolute deletion and destruction of your records from our systems, subject to applicable legal retention requirements.

9. Contact Details and Information Officer

The head of our business serves as our designated and officially registered Information Officer. For any data privacy inquiries, formal objections, or compliance requests, please contact us directly:

• Company: AgriCape People Partners (Pty) Ltd
• Email Contact: hello@agricape.co.za
• Office Phone Line: 071 431 791

Should you believe our processing practices violate your statutory rights, you retain the legal right to lodge a formal complaint directly with the South African Information Regulator via their official portal at https://inforegulator.org.za/.